For a new startup supporting Real Estate companies in Switzerland, we seek a dedicated and organized Administrative Assistant to support our team part-time. This position involves a wide range of administrative tasks designed to facilitate the smooth operation of our real estate activities, especially inbound communications.

Responsibilities:

• Answering phones, directing calls, and taking messages.
• Scheduling appointments, consultations, and property viewings.
• Managed email correspondence and created documents as needed.
• Filing, scanning, and organizing important real estate documents.
• Assisting in the preparation and distribution of marketing materials.
• Managing listings on various real estate platforms.
• Coordinating with agents, clients, and other stakeholders for various tasks.

Requirements:

• High School Diploma: Associate’s degree or relevant certification is a plus.
• Prior experience in an administrative role, preferably in a real estate setting.
• Strong computer skills, including proficiency in MS Office Suite.
• Excellent communication and organizational skills.
• Ability to multitask and prioritize work effectively.
• Familiarity with basic real estate terminology is a plus.

Personality and Skills:

• Attention to Detail: Must be thorough and accurate when completing tasks.
• Organizational Skills: Capable of managing multiple duties and responsibilities.
• Communication Skills: Excellent written and verbal communication abilities.
• Tech-Savvy: Comfortable using a variety of software and online platforms.
• Proactive: Takes initiative to improve processes and solve problems before they arise.

Compensation:

• This is a part-time role with a salary indexed on a market grid.