About Alice & Bob: Alice & Bob is building a universal, fault-tolerant quantum computer based on Schrödinger cat qubits, which perform quantum error correction autonomously. The company brings together more than 250 people from over 35 countries. This role supports the Leadership Team by running operational projects that improve how the company works, and by handling scheduling, travel and daily coordination. It reports to the Chief of Staff.
Missions
- Manage busy executive calendars, schedule complex multi-stakeholder meetings and resolve conflicts proactively.
- Organise domestic and international travel, handle last-minute changes and manage expenses and room logistics.
- Prepare documents and presentation decks for the leadership.
- Scope, plan and deliver cross-functional leadership projects, tracking dependencies and reporting risks to the Chief of Staff.
- Structure recurring leadership meetings and reviews, take notes and follow up on decisions and actions.
- Maintain dashboards and suggest process improvements.
- Plan internal and external events such as offsites, seminars, conferences and workshops, from kickoff to post-event review.
Profile
- Two to three years or more in executive assistance, operations, project coordination or project management.
- A bachelor’s degree or equivalent experience.
- Strong written and spoken French and English.
- Excellent organisation, prioritisation and attention to detail.
- Ability to manage multiple stakeholders with a high degree of autonomy.
- Comfort switching between high-visibility projects and routine operational tasks.
- Proficiency with project tracking, calendar, travel booking and presentation tools.
- Proven project management skills, from scoping and planning to risk tracking and follow-through.
